Group Travel

Stress-Free Group Vacation Planning

Coordinating group travel can be overwhelming - different budgets, schedules, and preferences. All-inclusive resorts simplify everything by offering group rates, inclusive amenities, and something for everyone. Let me handle the logistics while you focus on making memories together.

Perfect For Group Vacations

• Family Reunions: Multi-generational trips with activities for all ages
• Friend Getaways: Milestone birthdays, girls' trips, guys' weekends
• Destination Weddings: Ceremony + vacation for all guests
• Corporate Retreats: Team building in paradise
• Anniversary Celebrations: Bring family and friends to celebrate
• Multi-Family Trips: Several families vacationing together
• Sports Teams & Organizations: End-of-season celebrations
• Bachelor/Bachelorette Parties: All-inclusive fun in the sun

Benefits of All-Inclusive for Groups

• Group Rates: Discounted pricing for 5+ rooms
• Free Rooms: Typically 1 free room per 10 paid (for organizers or honored guests)
• No Bill Splitting: Everyone pays their own way upfront
• Something for Everyone: Multiple restaurants, activities, and pool areas
• Together & Apart: Spend time together then retreat to your own space
• Easy Budgeting: Each person knows exact costs upfront
• Group Perks: Exclusive amenities, cocktail parties, resort credits

How Group Bookings Work

Typical Group Requirements

• Minimum 5-10 rooms to qualify for group rates
• Must travel together (same dates)
• Same resort and arrival/departure dates
• Rooms can be different categories

Group Pricing Structure

• Small Deposit: $100-300 per room to hold space
• Name Changes Allowed: Flexible if someone cancels
• Final Payment: 45-60 days before travel
• Individual Payments: Each room pays separately - no group leader financial burden

Complimentary Room Ratio

Most resorts offer free rooms based on paid rooms:

• 1 free room per 10 paid rooms (most common)
• 1 free room per 7-8 paid rooms (premium promotions)
• Free rooms can upgrade to better categories
• Perfect for organizer, bride/groom, or honored guests

Best Resorts for Different Group Types

Family Reunions (All Ages)

• Beaches Resorts - Water parks, kids clubs, family suites
• Dreams Resorts - Family-friendly with adult amenities
• Moon Palace - Massive property with endless activities
• Hyatt Ziva - Multiple pool areas, family and adult sections

Adult Groups (Friends, Couples)

• Secrets Resorts - Adults-only luxury
• Breathless - Party vibe, younger crowd
• Excellence Resorts - Sophisticated, relaxed
• Hard Rock Hotels - Music theme, fun atmosphere

Destination Weddings

• Sandals - Free wedding packages, couples-only
• Secrets/Dreams - Wedding coordinators, beautiful venues
• Royalton - Modern wedding facilities

Corporate Groups

• Hyatt Zilara/Ziva - Meeting spaces available
• Hard Rock - Conference facilities
• Secrets/Dreams - Professional atmosphere with team-building activities

Group Amenities & Perks

• Welcome Cocktail Party: Private reception for your group
• Resort Credits: $50-200 per room toward spa, excursions, specialty dining
• Group Dinners: Reserved sections or private dining areas
• Room Upgrades: Complimentary upgrades based on availability
• Early Check-In: Preferential check-in times for groups
• Group Activities: Private catamaran, beach Olympics, tequila tastings
• Photo Sessions: Complimentary group photos at some resorts

What I Do as Your Group Travel Agent

• Resort Selection: Find the perfect resort for your group's needs and budget
• Contract Negotiation: Secure best group rates and maximum perks
• Payment Management: Set up individual payment portals - no group leader collecting money
• Communication: Serve as single point of contact with resort
• Guest Coordination: Answer questions, handle special requests, manage bookings
• Name Changes: Process any traveler changes or cancellations
• Excursions & Add-Ons: Coordinate group activities and tours
• VIP Treatment: Ensure your group gets special recognition
• 24/7 Support: Available during your trip for any issues
• Complimentary Service: No fees to you - I'm compensated by the resort

Group Travel Timeline

12-18 Months Before

• Contact me with dates and group size
• Select destination and resort
• Secure group contract with deposit
• Send save-the-dates to potential travelers

9-12 Months Before

• Guests book their rooms
• Early birds get best availability
• Spread the word to maximize group size

6 Months Before

• Add-on deadline for most resorts
• Book group excursions and activities
• Final push for any remaining guests

45-60 Days Before

• Final payment due
• Confirm final guest count
• Submit special requests
• Free room assignments

Typical Group Costs

Per person for 7 nights at all-inclusive resort:

• Mexico (Cancun/Riviera Maya): $1,200-2,500 per person (flight + resort)
• Jamaica: $1,400-2,800 per person
• Dominican Republic: $1,100-2,200 per person
• Aruba/Curaçao: $1,600-3,000 per person

Group rates typically save 10-25% off regular pricing. Prices include airfare from major US cities.

Payment Made Easy

• Each guest pays individually - no group leader collecting payments
• Flexible payment plans with deposits and installments
• Online payment portals for convenience
• Travel insurance available for peace of mind

Tips for Successful Group Trips

• Book Early: Best availability and pricing 9-12 months out
• Clear Communication: Set expectations about costs and schedule
• Respect Independence: Plan some group activities but allow free time
• Create a Group Chat: WhatsApp or Facebook group for easy coordination
• Designate Point Person: One contact for me to coordinate with
• Consider Excursions: Group tours often get discounts

Minimum Group Sizes

• 5-9 Rooms: Group rates, usually no free rooms
• 10-19 Rooms: 1 free room, enhanced perks
• 20-29 Rooms: 2 free rooms, VIP treatment
• 30+ Rooms: Multiple free rooms, private events, maximum perks